How we get the personal information and why we have it
We currently collect and process the following information: personal identifiers, contacts and characteristics (for example, name and contact details).
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- When an individual works for or is associated with an organisation that has been invited to apply for a grant
- When an individual is applying for a job
- When an individual works for us
We use the information that you have given us in order to carry out due diligence in our grant making process and make recruitment decisions.
We may share this information with relevant organisations, for example when gathering references for a new grant or candidate.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
- Your consent. You are able to remove your consent at any time. You can do this by contacting us using the details listed below.
- We have a contractual obligation.
- We have a legal obligation.
- We have a vital interest.
- We need it to perform a public task.
- We have a legitimate interest.
How we store your personal information
Your information is securely stored within our IT systems.
We keep personal information relating to grants for at least the full period of the grant we give to each organisation and for some time beyond when needed for tax or other statutory purposes, in particular relating to our duties as a registered charity. We will then dispose your information by removing it from our internal records.
We keep personal information relating to job applications until the vacancy has been filled. We will then dispose your information by removing it from our internal records.
We keep personal information relating to staff until the individual has left the Trust and for some time beyond when needed for tax or other statutory purposes. We will then dispose your information by removing it from our internal records.
Your data protection rights
Under data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal information.
- Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
- You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us using the details below if you wish to make a request.
Our contact details
Sigrid Rausing Trust, 12 Penzance Place, London, W11 4PA
Date of last review of this policy: December 2021
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us using the contact details above.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
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